Drafts’ default “Email” action creates an email with the contents of the current draft, and prompts you to complete the email by addressing it, then tapping send. This is simple, but if you send email regularly to particular recipients, or wish to use email to interface with certain workflows or services with email interfaces – such as Evernote, IFTTT.com, Toodledo,OmniFocus MailDrop or others – it can be useful to create additional actions with preconfigured values. Drafts custom email actions allow you to create an unlimited number of email actions that can be pre-filled and prompt you to send, or which can be sent in the background.
To setup email actions, select the “Settings” action, then “Email Actions”. Use the “+” button to create a new action, or tap on an action in the list to edit it’s values. Once you have created Email Actions, they appear in your action list and can also be configured and arranged under the “Manage Actions” area.
The values that can be configured on an Email Action are:
- Action Name [required]: This will be the identifier for the action in the actions list.
- To: A comma-delimited list of email addresses. This value is required for email actions which send in the background. Use the “+” button to select and email address from your contacts.
- CC: A comma-delimited list of email addresses. Use the “+” button to select and email address from your contacts.
- BCC: A comma-delimited list of email addresses. Use the “+” button to select and email address from your contacts.
- Subject and Subject Type: Subject type can be “Predefined” or “First Line”. There is a text field for subject content. If the type is “Predefined”, this subject text will always be used for the action. If the “First Line”, then the first line of the draft will be popped off and used for the subject line. If you use “First Line” and also put text in the subject field, that text will be appended to the end of the first line in the subject (i.e. for tags or other identifiers).
- Send as Markdown HTML: If ON, the draft will be passed through the Markdown engine and sent as HTML email. If OFF, the draft will be sent as plain text.
- Send in background: If OFF, a normal iOS email prompt window will appear before sending, pre-filled based on the action settings – you still have to tap “Send”, but also have the opportunity for further edits, your iOS configured email signature will be attached, and the email will come “From” your iOS configured email accounts. Leave this OFF if you are sending emails to which to expect to get replies. If ON, the action requires a single tap and the email will be sent in the background using web services. Background emails will come FROM “email@example.com”. Background sending is intended primarily for email actions used to feed some service or workflow, not for direct messages to contacts.
- “From” Prefix: This is an optional value used only if “Send in Background” is ON. If included it will be prefixed to the from address, like “[prefix]-firstname.lastname@example.org”. This is to allow easy identification for setting up rules/triggers based on different email actions. Also works great with IFTTT’s Gmail channel to setup multiple recipes based on different from addresses.
- Template: A template for the email body. To included the full text of the draft, use [[draft]]. Read more about supported template tags.
Not sure what to do with custom email actions? We’ve also put together some information and links on using them to work with the following services:
- Evernote email interface
- Toodledo’s Email Integration
- Tumblr Email Publishing
- Remember the Milk Email Interface
Note: Background emails are sent via SendGrid over secured SSL connections and are subject to their terms of services and privacy policies.